spoga horse 06.–08.09.2020 #spogahorse

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Exhibitor checklist

We want to make sure that your participation as an spoga horse exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Passes

    Layout planning begins

    28.02.2020 | 9:00 AM

    Start of hall allocation.

    Exhibitor Support
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Download calendar entry

    To the online form
  • Stand space

    Deadline Early Bird

    28.02.2020 | 5:00 PM

    By registering on or before 28 February 2020, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Astrid Barkowski
    Sales Manager
    Tel. +49 221 821-2543
    e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Mailing of stand confirmations

    11.04.2020 | 9:00 AM

    Starting around mid-April 2020 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Exhibitor Support
    Technical services
    Tel. +49 221 821-3998
    Fax +49 221 821-3993

    Additional passes, catalogue, entrance ticket voucher
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    11.04.2020 | 9:00 AM

    Starting around mid-April 2020 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering fire protection

    05.06.2020 | 5:00 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Registration of co-exhibitors

    19.06.2020 | 5:00 PM

    Deadline for the registration of co-exhibitors*. Form 1.20 is available in the download area.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Astrid Barkowski
    Sales Manager
    Tel. +49 221 821-2543
    e-mail

    Download calendar entry

    To the download area
  • Stand space

    Registration of additionally represented companies

    19.06.2020 | 5:00 PM

    Deadline for the registration of additionally represented companies*. Form 1.21 is available in the download area.

    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Sales

    Astrid Barkowski
    Sales Manager
    Tel. +49 221 821-2543
    e-mail

    Download calendar entry

    To the download area
  • Services

    Deadline for making hotel room reservations

    19.06.2020 | 5:00 PM

    Book your hotel accomodation for spoga horse here

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Stand space

    Mailing of stand rental invoice including work and exhibitor passes

    19.06.2020 | 5:00 PM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around mid-June 2020. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor Support
    Technical services
    Tel. +49 221 821-3998
    Fax +49 221 821-3993

    Additional passes, catalogue, entrance ticket voucher
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Download calendar entry

  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    30.06.2020 | 5:00 PM

    Die Bestellung des Marketingpakets und damit auch der Eintrag in den Messe-Katalog ist obligatorisch und kostenpflichtig für jeden Hauptaussteller, Mitaussteller und jedes zusätzlich vertretene Unternehmen. Bitte beachten Sie den Redaktions- und Anzeigenschluss.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325
    e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline I for ordering in the KSP

    03.07.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!

    Form T.02 - Deadline for ordering water and compressed air installation *

    Form T.03 - Deadline for ordering Suspensions (from the hall celling)*

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline II for ordering in the KSP

    31.07.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form M.04 - Deadline for ordering room rental (office and conference rooms)

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security* Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    14.08.2020 | 5:00 PM

    Please note: Allocation is subject to availability.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline III for ordering in the KSP

    28.08.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.02 - Deadline for press compartments

    Form M.03 - Deadline for ordering rRoom rental (office and conference rooms)

    Form T.07-T.12 - Deadline for ordering furniture rental

    Form T.14 - Deadline for plant rental and sale

    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental

    Form T.16 - Deadline for Light, video and sound systems

    Form T.21 - Deadline for ordering Hostesses/stand staff and setup, dismantling and supporting staff

    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering Hostesses/stand staff and setup, dismantling and

    28.08.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal! Form T.21 - Deadline for ordering Hostesses/stand staff and setup, dismantling and supporting staff

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period

    31.08.2020 | 7:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Services

    Deadline for ordering conference and office catering

    31.08.2020 | 5:00 PM

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Gewerbehof 18
    51469 Bergisch Gladbach

    Tel. +49 221 284-8552
    Fax +49 221 284-8550

    Write an e-mail
    To the website

    Download calendar entry

    To the Kirberg webshop
  • Trade Fair

    GEMA registration deadline

    31.08.2020 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    Exhibitor Support
    Technical services
    Tel. +49 221 821-3998
    Fax +49 221 821-3993

    Additional passes, catalogue, entrance ticket voucher
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Download calendar entry

    GEMA
  • Stand construction

    End of Construction period

    05.09.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    06.09.2020 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.

    Exhibitor Support
    Technical services
    Tel. +49 221 821-3998
    Fax +49 221 821-3993

    Additional passes, catalogue, entrance ticket voucher
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    08.09.2020 | 5:00 PM

    "Trucks may entry from 7:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 8 September 2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following

    event."

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    08.09.2020 | 6:00 PM

    This opening times are valid for exhibitors. Visitors can access till 5:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    10.09.2020 | 6:00 PM

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Start mailing final invoice for services

    28.09.2020 | 9:00 AM

    "Koelnmesse shall be entitled to charge a reasonable down payment for the services used for the event in question – e.g. electrical and water connections, stand cleaning, etc. The down payment for services shall be assessed on the basis of the services charged for the previous event. The down payment for exhibitors who have not participated in the previous event shall total EUR 14.50 per m² – plus the costs for the obligatory marketing services (Marketing Package). Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment."

    Exhibitor Support
    Technical services
    Tel. +49 221 821-3998
    Fax +49 221 821-3993

    Additional passes, catalogue, entrance ticket voucher
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Download calendar entry